FILE: BC
SCHOOL BOARD MEETINGS
The Pointe Coupee Parish School Board has the authority to hold as many regularly scheduled board meetings per month as the School Board deems necessary. At least one regularly scheduled meeting per month is required by Louisiana law.
At any regular meeting of the School Board, no business may be transacted which does not come within the purpose or purposes set forth in the agenda for the meeting, except upon unanimous approval of the members of the School Board present at that meeting. The motion to add an item not on the agenda shall identify the item with reasonable specificity, including the purpose for the proposed addition to the agenda, and shall be entered into the minutes. In keeping with state law and School Board policy, prior to any vote to add an item to the agenda, there shall be an opportunity for public comment on the motion.
A simple majority of School Board members present and voting may adopt any motion or any policy and/or regulation, unless the law or School Board policy specifically requires adoption by a majority of the full membership or more.
The public and news media shall be informed of the dates of all regular and special meetings. All meetings shall be open to the public except meetings that meet the criteria described in Louisiana law for closed meetings (see policy BCBK, Executive Sessions.)
Minutes of meetings shall reflect total transactions of School Board considerations and when approved shall bear the signature of the Secretary and President. Names of members present and absent shall be recorded at each meeting. Minutes shall clearly delineate between the policy making and appraisal functions of the School Board and the administrative functions of the Superintendent. Official actions or decisions shall be made only in official meetings of the School Board.
SPECIAL BOARD MEETINGS
Special meetings of the Pointe Coupee Parish School Board may be called by the President, when in his/her opinion it is necessary, or when requested by the Superintendent or by two (2) members of the School Board. No business shall be transacted at any special meeting of the School Board which does not come within the purpose or purposes set forth in the agenda for the meeting, unless all members of the School Board are present at that meeting, and agree to the consideration of the additional items. As with regular meetings, public notice shall be given and minutes recorded.
ELECTRONIC MEETINGS
If the Governor has declared a state of emergency or disaster involving a geographic area within the jurisdiction of the school board and the nature of the emergency or disaster would cause a meeting of the school board conducted pursuant to the other provisions of the policy to be detrimental to the health, safety, or welfare of the public, then the School Board may conduct and its members may attend and participate in a meeting via electronic means provided that all of the notice and participation provisions of state law are met and minutes are record.
QUORUM
A quorum for the transaction of official business shall consist of a simple majority of the total membership of the School Board. When a quorum of the School Board has convened and neither the President nor the Vice-President is present, the members shall elect one of their number to serve as the chairperson for that meeting.
Official meetings of the School Board may only be held when a quorum is present.
Adopted: December 7, 1976
Revised: October 23, 2008
Revised: June 28, 2018
Revised: November 19, 2020
Ref: La. Rev. Stat. Ann. §§17:81, 42:12, 42:13, 42:14, 42:15, 42:16, 42:17, 42:19, 42:20, 42:24, 42:25
Board minutes, 10-23-08, 6-28-18, 11-19-20
Pointe Coupee Parish School Board